Google Sheets’ wide variety of functions, features, and add-ons make it a great tool for manipulating and sharing data. If you use separate files or tabs for different calculations and data processes, you probably need to reuse some of the data in multiple files. Although copying and pasting is always an option, it’s not a very good one. If the source data is updated, you’ll have to copy and paste it again.
Fortunately, there are multiple methods available to link your data across multiple Sheets files. In this article, you will learn how to import data from another tab in the same Sheets file, as well as how to import data from a different Sheets file. One of the methods you will learn uses the IMPORTRANGE function, which you can learn about in more detail in our related article on how to use the IMPORTRANGE function in Google Sheets.
Alternatively, you can save time and effort by using Sheetgo. Expand IMPORTRANGE functionalities by instantly creating connections between your files and setting up automatic data updates. You can also easily filter, split, or merge your data and control who has access to what.
Sign up for Sheetgo and experience the power of advanced spreadsheet automation.
How Do I Import Data From Another Sheet in Google Sheets?
You can easily import data from one tab to another by linking the cells.
- 1. Open the spreadsheet containing the data you want to import.
- 2. Click on the tab you want to import the data to. If you don’t already have one, click “+” to add a new tab.
Sometimes you have to reference or merge data from multiple sheets or spreadsheets. Here's how to easily link multiple Google SheetsREAD MORE
- 3. Choose an empty cell and type in the “=“ sign.
- 4. Click on the tab with the data you want and select the first cell you want to import. You’ll see the reference to the tab and the cell added to the formula.
- 5. Press “Enter” immediately after selecting the cell. You will be switched back to the tab with the formula, which now contains the imported cell.
- 6. To expand the selection, click on the cell with the formula, then on the blue square on the bottom-right corner of the cell. Drag it to expand.
Alternatively, you can type in the reference directly after the equal sign. For example, “=Sheet1!A1:A20” would import the first 20 rows of “Column A” from “Sheet1”.
How To Use IMPORTRANGE Function In Google Sheets?
Google Sheets allows you to import and link a specific range of cells from another spreadsheet. Here's how to use the IMPORTRANGE function in Google SheetsREAD MORE
How Do I Import Data From Another Sheet of a Different Document?
Use IMPORTRANGE to Import Data from Another Document
1. Open both the Sheets source file - containing the data you want - and the Sheets destination file - the one to which you want to import the data.
- 2. In the destination file, click on the cell where you want to import the data and type in the IMPORTRANGE formula. Make sure that there are enough empty cells for the data you want to import.
- 3. The first parameter is the URL of the source file, which you can copy from the address bar of that file.
- 4. Add the URL, enclosed in quotation marks (“”), as the first parameter of the formula, then add a comma.
- 5. The second parameter provides the range of cells to import and should also be enclosed in quotes (“”). If the source file has multiple tabs, you’ll need to specify the sheet first: “Sheet_name!Cell:range”. Once you’ve added the range, close the parenthesis and press “Enter”.
- 6. You’ll see a “#REF!” error that can be resolved by clicking on “Allow access” to connect the files.
- 7. That’s it! Your data has been imported to the destination file.
Use Sheetgo to Automatically Import Data from Another Document
While it’s a useful function, there are limitations to using IMPORTRANGE that you can avoid by using Sheetgo. To begin with, you can say goodbye to complex formulas and time-consuming errors and import your data with just a few clicks. If you want to import data from more than one file, read this article on how to create a master spreadsheet with data from multiple sources.
Additionally, you can transfer the formatting from the source file, so you won’t have to waste any time fixing it in the destination file. You will also be able to keep the source file private, allowing you full control over who has access to what data. To learn more about this, check out this post on Google Sheets’ IMPORTRANGE vs. Sheetgo.
As you have seen, there are various ways to import data from one Google Sheet to another. This allows you to use a single source of data in Sheets that links to other Sheets files. You can update the source file, and the rest will be updated automatically. However, you may want to consider signing up for Sheetgo, which seamlessly synchronizes your files across different formats and locations.
You now know how to import data from one tab to another within the same Sheets file, as well as how to import data from one Sheets file to another. You also know about Sheetgo, a tool that allows you to synchronize and manage your data in multiple file formats. To learn more about importing and linking data in Sheets, check out our related articles.