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Productivity tools and apps have become increasingly popular in recent years as more and more people strive to optimize their workflows and get more done in less time. These tools range from time management apps that help you stay on top of your schedule to communication and collaboration tools that make it easier to work with others.

In this guide, we will explore some of the most popular productivity tools and apps available, as well as provide tips and tricks for using them effectively. Whether you're a busy professional looking to streamline your workflow or a student trying to stay on top of your coursework, this guide will provide valuable insights that can help you be more productive and efficient.

What Are Productivity Apps and Tools?

Productivity tools and apps are programs designed to help people increase their productivity by automating or simplifying tasks that would otherwise take longer to complete. These may include task management apps, communication platforms, cloud-based file-sharing services, and more. By utilizing these tools and apps, users can optimize their workflows in order to get more done in less time.

What Are the Benefits of Using Productivity Apps and Tools?

Productivity apps and tools offer a variety of benefits, from saving time to improving efficiency. By using productivity tools, you can streamline your workflow and be more efficient. Additionally, these apps allow for seamless collaboration with team members or other colleagues, making it easier to get projects done on time.

Finally, many productivity tools come with built-in analytics that can help you identify areas of improvement or potential bottlenecks in your workflow.

What Are the Types of Productivity Apps and Tools?

Productivity tools and apps come in a variety of shapes and sizes, including:

  • Time management tools: These tools help users track and organize their time, set reminders, and prioritize tasks. They often include features such as calendars, to-do lists, and time tracking.
    Example: A small business owner who wants to keep track of their schedule and manage multiple projects simultaneously.
  • Communication and collaboration tools: These tools facilitate communication and collaboration between team members, whether they are in the same office or working remotely. They often include features such as video conferencing, instant messaging, and project management.
    Example: A remote team working on a project together.
  • Note-taking and organization tools: These tools help users take notes, organize information, and store documents. They often include features such as text editing, tagging, and cloud syncing.
    Example: A student who needs to take notes during lectures and keep track of their assignments.
  • Task management tools: These tools help users manage and prioritize tasks, set reminders, and track progress. They often include features such as to-do lists, calendars, and progress tracking.
    Example: An entrepreneur who wants to stay on top of their tasks and deadlines.
  • Productivity enhancement tools: These tools help users increase productivity, such as by blocking distracting websites, tracking time spent on certain tasks, or providing reminders to take breaks.
    Example: A freelancer who wants to increase their productivity and focus.
  • Mindfulness and well-being tools: These tools help users focus on their mental and physical well-being by providing features such as guided meditation, journaling, and tracking of moods.
    Example: A person who wants to improve their mental and physical well-being and reduce stress.
  • Automation tools: These tools automate repetitive tasks and improve efficiency. They can automate tasks such as data entry, scheduling, and emailing.
    Example: A marketer who wants to automate repetitive tasks such as social media scheduling.
  • Project management tools: These tools help users plan, organize, and track the progress of projects. They often include features such as task assignments, timelines, and progress tracking.
    Example: A construction company that wants to manage multiple projects and keep track of the progress of each.
  • File sharing and storage tools: These tools allow users to store, share, and access files from multiple devices. They often include features such as cloud storage, file syncing, and collaboration capabilities.
    Example: A graphic designer who needs to share and access large files with clients and team members.
  • Time tracking tools: These tools help users track the time spent on different tasks or projects. They often include features such as time sheets, invoicing, and project billing.
    Example: A consultant who wants to track billable hours and create invoices for clients.

These are just a few of the many types of productivity apps and tools available today. With so many options, knowing which ones will best suit your needs can take time. But with the proper research and careful selection, you can find the perfect productivity tools to help you work faster in 2023.

How to Pick Productivity Apps and Tools?

When selecting productivity apps and tools, it's essential to look for features that will help you work smarter and faster. Here are some key things to consider when choosing the right tools:

  • The type of tasks you need to do: Different types of productivity apps and tools focus on different types of tasks. Think about what kind of work you need and look for tools to help you get it done more efficiently.
  • The cost: Many productivity apps are free, while others require a subscription or one-time purchase. Make sure you know how much you're willing to spend and look for tools that fall within your budget.
  • Ease of use: You want apps and tools that are easy to use and understand. Look for user-friendly features such as intuitive interfaces, step-by-step tutorials, and helpful customer support.
  • Compatibility: Make sure any apps and tools you choose are compatible with your devices and operating systems.

By taking the time to research the best productivity apps and tools, you can find the ones that will fit your needs. With a few clicks of a button, you can boost your productivity.

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How to Use Productivity Apps and Tools Effectively?

To get the most out of productivity apps and tools, it's crucial to understand how they work and the features available. Many of these tools come with built-in tutorials that can help you familiarize yourself with their features.

Additionally, it's a good idea to experiment with different apps and find the one that works best for you. Finally, take advantage of any analytics or monitoring features provided by the app to better understand your workflow and identify areas for improvement.

Top 50 Productivity Apps and Tools

In today's fast-paced world, productivity is key. With so many distractions and tasks to juggle, it can be challenging to stay focused and get things done. Thankfully, there are a plethora of productivity apps and tools available to help you work faster and more efficiently.

From time management tools to project management apps, these tools can help streamline your workflow and increase productivity. We've compiled a list of the top 50 productivity apps and tools to help you work faster in 2023.

  1. 1. Layer: An add-on that equips teams with the tools to increase efficiency and data quality in their processes on top of Google Sheets. Share parts of your Google Sheets, monitor, review and approve changes, and sync data from different sources – all within seconds.
  2. 2. Google Sheets: A spreadsheet app that allows users to create, edit and collaborate on spreadsheets. It offers features such as charts, formulas, and data validation and is available for free with a Google account.
  3. 3. Trello: A project management tool that allows users to organize tasks into boards and lists and collaborate with team members in real-time. It offers features such as due dates, labels, and attachments and is available for free with paid upgrades available.
  4. 4. Google Docs: A word-processing app that allows users to create, edit and collaborate on documents. It offers features such as comments, suggestions, and version history and is available for free with a Google account.
  5. 5. Notion: A productivity tool that allows users to take notes, organize tasks, and manage projects. It offers features such as calendars, templates, and integrations with other apps and is available for free with paid upgrades available.
  6. 6. Google Meet: A video conferencing app that allows users to make voice and video calls and share screens. It offers features such as recording and transcripts and is available for free with paid upgrades available.
  7. 7. Asana: A project management tool that allows users to create and assign tasks, set deadlines, and track progress. It offers features such as calendars, templates, and integrations with other apps and is available for free with paid upgrades available.
  8. 8. Todoist: A to-do list app that allows users to organize tasks by project and set due dates and reminders. It offers features such as recurring tasks, labels, and integrations with other apps and is available for free with paid upgrades available.
  9. 9. Evernote: A note-taking app that allows users to create notes, organize them into notebooks, and save web pages and images. It offers features such as OCR, search, and integrations with other apps and is available for free with paid upgrades available.
  10. 10. Google Calendar: A calendar app that allows users to create and manage events, set reminders, and schedule meetings. It offers features such as integrations with other apps and is available for free with paid upgrades available.
  11. 11. Hunter: A email tracking and verification tool that allows users to find email addresses, verify emails and track emails sent. It offers features such as integrations with other apps and is available for a monthly subscription.
  12. 12. Dropbox: A cloud-based file storage service that allows users to store, share, and collaborate on files. It offers features such as collaboration and version history and is available for free, with paid upgrades available.
  13. 13. RescueTime: A time-tracking app that allows users to track time spent on various apps and websites and set goals for productivity. It offers features such as alerts, reports, and integrations with other apps and is available for free with paid upgrades available.
  14. 14. [email protected]: A music app that provides background music designed to increase focus and productivity. It offers features such as playlists and different genres and is available for a monthly subscription.
  15. 15. Slack: A communication app that allows users to send messages, share files, and make voice and video calls. It offers features such as channels and integrations with other apps and is available for free with paid upgrades available.
  16. 16. Grammarly: A writing app that checks grammar, spelling, and punctuation and offers suggestions for improvement. It offers features such as integrations with other apps and is available for a monthly subscription.
  17. 17. Hootsuite: A social media management tool that allows users to schedule posts, track analytics, and manage multiple accounts. It offers features such as integrations with other apps and is available for free with paid upgrades available.
  18. 18. Toggl: A time-tracking app that allows users to track time spent on various tasks and create reports and invoices. It offers features such as integrations with other apps and is available for free with paid upgrades available.
  19. 19. LastPass: A password manager that allows users to store and generate secure passwords and fill in forms automatically. It offers features such as two-factor authentication and is available for a monthly subscription.
  20. 20. Canva: A graphic design tool that allows users to create and edit designs and includes templates and a library of elements. It offers features such as integrations with other apps and is available for free with paid upgrades available.
  21. 21. Zoom: A video conferencing app that allows users to make voice and video calls and share screens. It offers features such as recording and transcripts and is available for free with paid upgrades available.
  22. 22. Pocket: A save-for-later app that allows users to save articles, videos, and other content to read or watch later. It offers features such as integrations with other apps and is available for free with paid upgrades available.
  23. 23. IFTTT: An automation tool that allows users to create "applets" that connect different apps and services together to automate tasks. It offers features such as custom triggers and actions and is available for free with paid upgrades available.
  24. 24. Cold Turkey: A website and application blocker that allows users to block distracting websites and apps for a set period of time. It offers features such as scheduling and whitelisting and is available for a one-time purchase.
  25. 25. MindNode: A mind-mapping app that allows users to visually organize ideas and brainstorm new ones. It offers features such as collaboration and export options and is available for a one-time purchase.
  26. 26. Bear: A note-taking app that allows users to create notes, organize them with tags and links, and add images and attachments. It offers features such as themes and export options and is available for a one-time purchase.
  27. 27. Focus To-Do: A time management app that allows users to set a timer for specific tasks and take breaks in between. It offers features such as statistics and reminders and is available for free with paid upgrades available.
  28. 28. Forest: A productivity app that gamifies staying focused by allowing users to grow virtual trees as they work on tasks. It offers features such as reminders and statistics and is available for a one-time purchase.
  29. 29. Noisli: A background noise app that allows users to play ambient sounds such as rain, white noise, and coffee shop to help them focus. It offers features such as timers and volume control and is available for free, with paid upgrades available.
  30. 30. Google Drive: A cloud storage service that allows users to store and share documents, images, and other files. It offers features such as collaboration and version history and is available for free, with paid upgrades available.
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  1. 31. 1Password: A password manager that allows users to store and generate secure passwords and fill in forms automatically. It offers features such as two-factor authentication and integrations with other apps and is available for a monthly subscription.
  2. 32. Jira: A project management tool that allows users to track tasks, bugs, and issues and collaborate with team members in real time. It offers features such as calendars and reporting and is available for a monthly subscription.
  3. 33. Wunderlist: A to-do list app that allows users to create and organize tasks, set reminders, and share lists with others. It offers features such as subtasks and integrations with other apps and is available for free with paid upgrades available.
  4. 34. Turtl: A note-taking app that allows users to create and organize notes and include attachments and images. It offers features such as encryption and integrations with other apps and is available for a one-time purchase.
  5. 35. Focusmate: A virtual productivity partner app that allows users to schedule video calls with other users to work together. It offers features such as calendar syncing and accountability and is available for a monthly subscription.
  6. 36. Pomodoro Timer: A time management app that uses the Pomodoro Technique, which involves breaking work into 25-minute intervals with short breaks in between. It offers features such as custom intervals and reminders and is available for free with paid upgrades available.
  7. 37. Desktime: A time-tracking app that allows users to track time spent on various tasks and create reports. It offers features such as screenshots and integrations with other apps and is available for a monthly subscription.
  8. 38. Hiver: An email collaboration tool that allows users to share and assign emails and track progress on tasks. It offers features such as reminders and integrations with other apps and is available for a monthly subscription.
  9. 39. Pocket Casts: A podcast app that allows users to listen to and organize their favorite podcasts. It offers features such as variable speed playback and cross-device syncing and is available for a one-time purchase.
  10. 40. Grammarly Keyboard: A keyboard app that checks grammar, spelling, and punctuation as users type and offers suggestions for improvement. It offers features such as personalized writing suggestions and is available for free with paid upgrades available.
  11. 41. Freedom: A website and application blocker that allows users to block distracting websites and apps for a set period of time. It offers features such as scheduling and whitelisting and is available for a monthly subscription.
  12. 42. 7-Minute Workout: A fitness app that provides users with a quick and effective 7-minute workout routine. It offers features such as reminders and progress tracking and is available for free with paid upgrades available.
  13. 43. Habitica: A habit-tracking app that gamifies the process of forming new habits by turning tasks into a role-playing game. It offers features such as challenges and rewards and is available for free with paid upgrades available.
  14. 44. Google Keep: A note-taking app that allows users to create notes, organize them with labels, and set reminders. It offers features such as integrations with other Google apps and is available for free.
  15. 45. Moment: A time management app that tracks how much time is spent on your phone and offers suggestions for reducing usage. It offers features such as custom limits and reminders and is available for a one-time purchase.
  16. 46. StayFocusd: A browser extension that blocks distracting websites and allows users to set time limits on specific sites. It is available for free.
  17. 47. Things: A to-do list app that allows users to create and organize tasks, set reminders, and track progress. It offers features such as calendars and tagging and is available for a one-time purchase.
  18. 48. MyFitnessPal: A health and fitness app that allows users to track their food intake, exercise, and progress toward their fitness goals. It offers features such as meal planning and recipe suggestions and is available for free with paid upgrades available.
  19. 49. LeechBlock: A browser extension that blocks distracting websites and allows users to set time limits on specific sites. It is available for free.
  20. 50. TimeTune: A time management app that allows users to schedule and track their daily activities and routines. It offers features such as reminders and statistics and is available for free, with paid upgrades available.

Keep in mind that this is not an exhaustive list, and there are many other productivity apps and tools available in the market. The pricing and features mentioned are subject to change, and you should check the app's website or app store for the most up-to-date information.

Productivity Tips and Tricks

In addition to the various productivity apps and tools available, there are also several tips and tricks that can help increase productivity. These include staying focused and motivated, setting clear and achievable goals, and tracking progress toward those goals.

  • Stay focused to eliminate distractions, such as closing unnecessary tabs or turning off notifications.
  • Stay motivated by setting small, achievable goals, and reward yourself when you reach them.
  • Setting clear goals also helps to stay on track and motivated, whether it's a daily task or a long-term project.
  • Keeping track of progress can also help to stay motivated, as it allows you to see the progress you've made and the progress you still need to make.

Overall, these productivity tips and tricks can help to make the most of the tools and apps you use and can help to increase productivity and efficiency.

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Conclusion

Productivity apps and tools can be invaluable when it comes to working faster and more efficiently. By carefully selecting the right tools, understanding how they work, and employing productivity tips and tricks, you can increase your output in 2023. With the help of these tools, you'll be well on your way to achieving success in the new year.

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Hady ElHady
Hady is Content Lead at Layer.

Hady has a passion for tech, marketing, and spreadsheets. Besides his Computer Science degree, he has vast experience in developing, launching, and scaling content marketing processes at SaaS startups.

Originally published Jan 19 2023